JUNIOR ADMINISTRATIVE ASSISTANT

Local construction company is looking for A highly motivated individual to join our team as a Junior Administrative Assistant, seeking a qualified and experienced person to fulfill this full-time position in the Salt Lake City area.

Duties and Responsibilities:

The Junior Administrative Assistant will provide support to our Administration staff and is responsible for helping in all aspects of the administrative management. The Junior Administrative Assistant must be hands-on, organized, strategic, focused, and demonstrate good communication skills, both written and verbal. The ability to be outcome-oriented, work in a fast-paced environment, learn new systems and procedures, be highly organized, and demonstrate a strong attention to detail is essential and imperative for this position.

The following list is an outline of duties and responsibilities attached to this position. It is understood that this list is intended to be representative of the functions that may reasonably be expected of the position. It is not intended to be comprehensive.

Responsibilities:

• Provide general administrative support to the administration team and senior management
• Document control and tracking
• Review and route documents to the appropriate staff & departments
• Update and verify client information in the database system
• Follow up on email inquiries
• Learn and maintain a strong working knowledge of the services and products offered
• Communicate with company vendors
• Purchasing Support – Assist with the creation and tracking of purchase orders, invoices and material receipts
• Project Management Support – Assist with the creation and maintenance of project tracking spreadsheets.
• Forms/Templates – Set-up, standardize and maintain office forms and templates
• File Organization – Assist office management with scanning and filing of documents
• Project Photos – Save, organize, and track for projects
• Office Supply – Manage inventory and restock supplies (i.e. office, printer, paper products, etc.)
• Forward Thinking - Communicate ideas for improving processes and procedures, to grow with a positive and constructive attitude.
• Other administrative and clerical functions as directed

SKILLS, KNOWLEDGE, QUALIFICATIONS & EXPERIENCE:

• Minimum of 6 months experience in administrative support
• Ability to multi-task
• Very detail oriented
• Self-motivating
• Possess strong written and communication skills, attention to detail, and excellent interpersonal and organizational skills.
• Administrative support in construction preferred.
• Self-disciplined, organized and able to effectively coordinate and collaborate with team members
• Excellent interpersonal and communication skills, both written and verbal
• Ability to prioritize, multi-task, and meet deadlines
• Ability to use prevalent technology; e.g., Internet, Cloud, Google, etc.
• Analytical and strategic thought process to proactively communicate and escalate ideas, suggestions and protentional problems and/or conflicts to the leadership team
• Must remain professional under demanding and/or stressful conditions and present a professional image at all times while interacting with clients and staff
• Must be able to pass a pre-employment drug and background screening
• Must be dependable and have good work ethics
• MUST HAVE KNOWLEDGE IN MICROSOFT EXCEL, WORD, POWER POINT, GOOGLE DOCS AND GOOGLE SHEETS AND GENERALLY HAVE GREAT COMPUTER SKILLS

PERFORMANCE STANDARDS:

• Evaluate information and analyze problems logically to develop solutions
• Express ideas clearly
• Work with numbers accurately to review budgets, materials and time schedules
• Promote teamwork, knowledge sharing, and take personal responsibility for growth
• Skill in gathering, organizing, and reporting information.
• Ability to handle multiple projects simultaneously, set priorities, meet deadlines and establish and maintain effective working relationships.
• Answering telephones in a pleasant and professional manner, taking concise phone messages, screening and directing calls to the appropriate person or department.
• Greeting customers in a polite, prompt and professional manner. Providing any necessary instructions or directions and informing appropriate contact of person’s arrival.

About the Company:

• An upstanding local Company, in business for over 37 years, and trusted as an industry leader
• Working environment and culture that emphasizes safety and productivity
• Ongoing training and advancement opportunities
• Health, Dental and Vision Insurance
• Matching 401(k) and holiday pay

Job Type: Full-time

Education:

• High School diploma or GED is preferred